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The Bill of Lading with a Supplement form serves as a crucial document in the shipping and transportation industry, facilitating the movement of goods from one location to another. It acts as a receipt, a contract of carriage, and a document of title, ensuring that all parties involved understand their rights and responsibilities. This form typically includes essential information such as the names and addresses of the shipper and consignee, a detailed description of the goods being transported, and the terms of the shipment. Additionally, the Supplement section allows for the inclusion of extra details, such as special handling instructions or additional terms that may not be covered in the main Bill of Lading. By providing a comprehensive overview of the shipment and any specific requirements, this form helps to minimize misunderstandings and disputes between shippers, carriers, and receivers. Understanding the nuances of the Bill of Lading with a Supplement is vital for anyone involved in logistics, as it not only streamlines the shipping process but also ensures compliance with legal and regulatory standards.
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Steps to Using Bill of Lading with a Supplement
Once the Bill of Lading with a Supplement form is completed, it can be submitted to the appropriate parties involved in the shipping process. This ensures that all necessary information is accurately recorded and available for reference. Follow these steps to fill out the form correctly.
- Begin by entering the date at the top of the form. This indicates when the document is being filled out.
- Fill in the shipper's name and address. Make sure to include all relevant contact information.
- Next, provide the consignee's name and address. This is the person or business receiving the shipment.
- In the designated section, list the origin of the shipment. This should include the city and state from where the goods are being shipped.
- Enter the destination details, including the city and state where the goods will be delivered.
- Describe the goods being shipped in detail. Include the type of items, quantity, and any other relevant information.
- Indicate the shipping method being used, such as ground, air, or sea.
- Provide any special instructions or notes in the comments section, if applicable.
- Finally, sign and date the form at the bottom. This confirms that the information provided is accurate.
Key takeaways
Filling out and using the Bill of Lading with a Supplement form is an important process in shipping and logistics. Here are some key takeaways to keep in mind:
- Accurate Information: Always ensure that the details you provide, such as sender and recipient addresses, are accurate. Mistakes can lead to delays or lost shipments.
- Clear Description of Goods: Clearly describe the items being shipped. This includes quantity, weight, and dimensions. A precise description helps in the proper handling of the shipment.
- Signatures Matter: Make sure that all necessary parties sign the Bill of Lading. This includes the shipper and the carrier. Signatures serve as proof of agreement and acceptance of the terms.
- Supplement Usage: Use the Supplement form when additional information is required that does not fit on the main Bill of Lading. This ensures that all relevant details are documented.
- Keep Copies: Always retain copies of the completed Bill of Lading and any supplements for your records. These documents can be crucial for tracking and resolving any issues that may arise.
- Understand Your Responsibilities: Familiarize yourself with the responsibilities outlined in the Bill of Lading. Knowing what is expected can help prevent misunderstandings and disputes later on.
Misconceptions
The Bill of Lading with a Supplement form is a crucial document in the shipping industry, yet several misconceptions surround it. Understanding these misconceptions can help clarify its purpose and function.
- Misconception 1: A Bill of Lading is only a receipt for goods.
- Misconception 2: All Bills of Lading are the same.
- Misconception 3: The Supplement form is optional.
- Misconception 4: A Bill of Lading can be altered after shipment.
- Misconception 5: The Bill of Lading guarantees delivery.
While it does serve as a receipt, a Bill of Lading also acts as a contract between the shipper and the carrier. It outlines the terms of transportation and can serve as a document of title.
In reality, there are various types of Bills of Lading, such as straight, order, and negotiable. Each type has different implications for ownership and transferability of the goods.
The Supplement form is often necessary to provide additional details or conditions that are not covered in the standard Bill of Lading. It can be essential for compliance with specific regulations or for addressing unique shipping needs.
Once a Bill of Lading is issued and the goods are in transit, changes to the document can be complicated. Modifications may require consent from all parties involved, and unauthorized changes can lead to legal disputes.
While the Bill of Lading outlines the carrier's responsibility to transport the goods, it does not guarantee delivery. Factors such as weather, accidents, or other unforeseen circumstances can impact the shipment.
Preview - Bill of Lading with a Supplement Form
Date: |
BILL OF LADING |
Page 1 of ______ |
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SHIP FROM |
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Name: |
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Bill of Lading Number:__________________ |
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Address: |
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City/State/Zip: |
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B A R C O D E S P A C E |
SID#: |
FOB: o |
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SHIP TO |
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CARRIER NAME: _________________________________ |
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Name: |
Location #:____ |
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Address: |
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City/State/Zip: |
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CID#: |
FOB: |
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o |
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THIRD PARTY FREIGHT CHARGES BILL TO:
Name:
Address:
City/State/Zip:
SPECIAL INSTRUCTIONS:
Trailer number:
Seal number(s):
SCAC:
Pro number:
B A R C O D E S P A C E
Freight Charge Terms:
Prepaid ________ |
Collect _______ 3rd Party ______ |
oMaster Bill of Lading: with attached
(check box) underlying Bills of Lading
CUSTOMER ORDER NUMBER
# PKGS
CUSTOMER ORDER INFORMATION |
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WEIGHT |
PALLET/SLIP |
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ADDITIONAL SHIPPER INFO |
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Y OR N |
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GRAND TOTAL
CARRIER INFORMATION
HANDLING UNIT |
PACKAGE |
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QTY |
TYPE |
QTY |
TYPE |
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WEIGHT
H.M.
(X)
COMMODITY DESCRIPTION
Commodities requiring special or additional care or attention in handling or stowing must be
so marked and packaged as to ensure safe transportation with ordinary care.
LTL ONLY
NMFC # |
CLASS |
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R E C E I V I N G
S T A M P S P A C E
GRAND TOTAL
Where the rate is dependent on value, shippers are required to state specifically in writing the agreed or |
COD Amount: $____________________ |
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declared value of the property as follows: |
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“The agreed or declared value of the property is specifically stated by the shipper to be not exceeding |
Fee Terms: Collect: ¨ |
Prepaid: o |
__________________ per ___________________.” |
Customer check acceptable: o |
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NOTE Liability Limitation for loss or damage in this shipment may be applicable. See 49 U.S.C. - 14706(c)(1)(A) and (B).
RECEIVED, subject to individually determined rates or contracts that have been agreed upon in writing between the carrier and shipper, if applicable, otherwise to the rates, classifications and rules that have been established by the carrier and are available to the shipper, on request, and to all applicable state and federal regulations.
The carrier shall not make delivery of this shipment without payment of freight and all other lawful charges.
_______________________________________Shipper Signature
SHIPPER SIGNATURE / DATE
This is
to certify that the above named materials are properly classified, packaged, marked and labeled, and are in
proper condition for transportation according to the applicable regulations of the DOT.
Trailer Loaded: Freight Counted:
p By Shipper p
By Shipper
p
By Driver p
By Driver/pallets said to contain
pBy Driver/Pieces
CARRIER SIGNATURE / PICKUP DATE
Carrier acknowledges receipt of packages and required placards. Carrier certifies emergency response information was made available and/or carrier has the DOT emergency response guidebook or equivalent documentation in the vehicle.
SUPPLEMENT TO THE BILL OF LADING Page _________
Bill of Lading Number: __________________
CUSTOMER ORDER INFORMATION
CUSTOMER ORDER NUMBER # PKGS WEIGHT
PALLET/SLIP
Y OR N
ADDITIONAL SHIPPER INFO
PAGE SUBTOTAL
CARRIER INFORMATION
HANDLING UNIT |
PACKAGE |
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QTY TYPE |
QTY TYPE |
WEIGHT
H.M.
(X)
COMMODITY DESCRIPTION
Commodities requiring special or additional care or attention in handling or stowing must be so marked and packaged as to ensure safe transportation with ordinary care.
LTL ONLY
NMFC # |
CLASS |
PAGE SUBTOTAL
Document Specs
| Fact Name | Description |
|---|---|
| Definition | A Bill of Lading is a legal document between a shipper and a carrier that details the type, quantity, and destination of goods being transported. |
| Purpose | This document serves as a receipt for the goods, a contract of carriage, and a document of title. |
| Types | There are several types of Bills of Lading, including straight, order, and bearer Bills. |
| Governing Law | In the U.S., the Uniform Commercial Code (UCC) governs Bills of Lading, but state-specific laws may also apply. |
| Negotiability | Order Bills of Lading are negotiable, allowing the transfer of ownership of the goods while in transit. |
| Supplement Form | A Supplement form may accompany the Bill of Lading to provide additional details or terms specific to the shipment. |
| Liability | The carrier's liability is often limited and defined within the Bill of Lading terms. |
| Evidence of Contract | The Bill of Lading acts as evidence of the contract of carriage between the shipper and the carrier. |
| Delivery Instructions | It includes specific delivery instructions that must be followed by the carrier upon arrival at the destination. |
| Amendments | Any changes to the Bill of Lading must be documented and agreed upon by all parties involved. |