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The DA 31 form, officially known as the Request and Authority for Leave, serves as a crucial document for military personnel seeking to take leave from duty. It is governed by the Privacy Act of 1974 and follows guidelines set forth in AR 600-8-10. The form requires essential information from the requestor, including their name, Department of Defense ID, rank, and leave address. Additionally, it outlines the type of absence being requested, which can range from annual leave to emergency leave, and even includes options for specific circumstances like Permanent Change of Station (PCS) leave or Environmental Morale Leave. The form also prompts the requestor to specify the duration of the leave, detailing the start and end dates along with the total number of days requested. Signatures from both the requestor and their supervisor are mandatory, indicating that the leave has been approved or disapproved. The DA 31 not only facilitates the leave process but also ensures that all necessary approvals are documented, making it an essential tool for maintaining order and accountability within military operations.

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Steps to Using Da 31

Filling out the DA 31 form is a straightforward process that requires accurate information. This form is essential for requesting leave and must be completed carefully to ensure proper processing. Follow these steps to fill out the form correctly.

  1. Control Number: Enter the control number at the top of the form.
  2. Requestor Information: Fill in your name (last, first, middle initial) in the designated fields.
  3. DOD ID: Provide your Department of Defense Identification number.
  4. Rank: Enter your military rank.
  5. Date: Write the date in the format YYYYMMDD.
  6. Leave Address: Fill in your leave address, including street, city, state, ZIP code, and phone number.
  7. Organization: Provide your organization, station, point of contact email, and phone number.
  8. Type of Absence: Check the appropriate box for the type of leave you are requesting (e.g., chargeable, non-chargeable, or combination).
  9. Leave Dates:
    • From: Enter the start date of your leave in YYYYMMDD format.
    • Total Days Requested: Indicate the total number of days you are requesting.
    • To: Enter the end date of your leave in YYYYMMDD format.
  10. Accrued Leave: Fill in the accrued leave balance and the amount of chargeable and non-chargeable leave requested.
  11. Signatures:
    • Requestor: Sign and date the form.
    • Supervisor: Provide the supervisor's name, title, rank/grade, recommendation (approval or disapproval), and signature with the date.
    • Approving Authority: Fill in the name, title, rank/grade, action (approved or disapproved), and signature with the date.
  12. Departure Authority Signature: Include the date, time, name, title, and signature of the departure authority.
  13. Extension Approval Authority Signature: If applicable, fill in the number of days, date approved, name, title, and signature of the approval authority.
  14. Return Authority Signature: Include the date, time, name, title, and signature of the return authority.
  15. Remarks: Add any additional remarks as necessary.

Once you have completed the form, review all entries for accuracy. Ensure that all required signatures are obtained before submitting the form to the appropriate authority for processing.

Key takeaways

The DA 31 form is essential for requesting and authorizing leave within the military. Proper completion ensures that the request is processed efficiently.

  • Privacy Compliance: The form is subject to the Privacy Act of 1974, which protects personal information.
  • Requestor Information: Clearly provide your name, DOD ID, rank, and leave address in the designated fields.
  • Leave Type: Specify the type of absence, such as chargeable or non-chargeable leave, to avoid confusion.
  • Dates: Accurately enter the start and end dates of the requested leave in the YYYYMMDD format.
  • Total Days: Indicate the total number of days requested for leave to facilitate processing.
  • Signatures: Ensure that the requestor, supervisor, and approving authority sign the form to validate the request.
  • Approval Status: Check the appropriate boxes for approval or disapproval to indicate the action taken.
  • Departure and Return: Include signatures and dates for departure and return authorities to confirm leave management.
  • Remarks Section: Utilize this area for any additional information or clarifications regarding the leave request.

Filling out the DA 31 accurately is critical for ensuring that leave requests are processed without delays. Follow these guidelines closely to facilitate a smooth approval process.

Misconceptions

The DA Form 31 is a crucial document used by military personnel to request leave. However, several misconceptions surround its use and requirements. Below is a list of seven common misunderstandings regarding the DA Form 31, along with clarifications for each.

  • Misconception 1: The DA Form 31 can be submitted without any prior approval.

    • This is incorrect. The form must be approved by a supervisor and an approving authority before leave can be taken.

  • Misconception 2: All types of leave are chargeable.

    • Not all leave types are chargeable. The form distinguishes between chargeable and non-chargeable leave, allowing personnel to specify their requests accordingly.

  • Misconception 3: The DA Form 31 is only for annual leave requests.

    • The form covers various types of absences, including emergency leave, environmental morale leave, and terminal leave, among others.

  • Misconception 4: Supervisors must personally sign the form for it to be valid.

    • A supervisor can sign on behalf of the requestor if the requestor is unavailable, making the process more flexible.

  • Misconception 5: The form does not require a leave address.

    • Providing a leave address is essential. The form specifically requests this information to ensure proper communication during the leave period.

  • Misconception 6: There is no deadline for submitting the DA Form 31.

    • While specific deadlines may vary by unit, it is generally advisable to submit the form well in advance of the desired leave dates to allow for processing.

  • Misconception 7: Once approved, the leave cannot be changed or canceled.

    • Leave can be modified or canceled; however, personnel must follow the appropriate procedures to ensure that changes are documented and approved.

Preview - Da 31 Form

Document Specs

Fact Name Details
Purpose The DA 31 form is used to request and authorize leave for military personnel.
Governing Law This form is subject to the Privacy Act of 1974 and referenced in AR 600-8-10.
Proponent Agency The proponent agency for this form is the DCS, G-1.
Signature Requirements Both the requestor and approving authority must sign the form, with the supervisor allowed to sign for the requestor if necessary.