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The Notarized Odometer Statement form plays a crucial role in the vehicle transfer process, ensuring that buyers and sellers have a clear understanding of a vehicle's mileage. This form requires specific information, including the vehicle's make, model, and VIN, along with the recorded mileage at the time of sale. A notary public must verify the details, confirming the identity of the vehicle owner and the accuracy of the mileage reported. This verification process provides legal protection against potential fraud, making it an essential document for both parties involved in the transaction. Additionally, the form includes a section where the notary public certifies their commission details, reinforcing the document's authenticity. By adhering to these requirements, individuals can ensure a smoother and more secure vehicle transfer experience.

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Steps to Using Notarized Odometer Statement

After filling out the Notarized Odometer Statement form, you will need to have it notarized. This step ensures that the information provided is verified and legally binding. Follow these steps to complete the form accurately.

  1. Start by entering your name in the first blank space provided.
  2. Fill in the state where you are notarizing the form.
  3. Next, enter the county where the notarization is taking place.
  4. Indicate the mileage of the vehicle in the designated space.
  5. Write the year of the vehicle in the next blank.
  6. Provide the make of the vehicle.
  7. Enter the model of the vehicle.
  8. Fill in the Vehicle Identification Number (VIN).
  9. Write the name of the registered owner in the space provided.
  10. Fill in the date on which you are completing the form.
  11. Have the registered owner sign their name in the designated area.
  12. As the notary public, sign your name in the appropriate section.
  13. Finally, fill in the expiration date of your notary commission.

Key takeaways

When filling out the Notarized Odometer Statement form, it is crucial to ensure accuracy and completeness. Here are four key takeaways to keep in mind:

  • Provide Complete Information: Fill in all required fields, including the owner's name, vehicle details (make, model, VIN), and mileage. Incomplete forms can lead to legal complications.
  • Notary Verification: The form must be notarized. This means a Notary Public must verify the identity of the vehicle owner and witness the signing of the document.
  • Keep a Copy: Always retain a copy of the completed and notarized form for your records. This serves as proof of the odometer reading at the time of sale or transfer.
  • Timeliness Matters: Ensure that the form is filled out and notarized at the time of the transaction. Delays in submitting this document can affect vehicle registration and ownership transfer.

Misconceptions

Misconceptions about the Notarized Odometer Statement form can lead to confusion and errors in vehicle transactions. Here are ten common misunderstandings:

  1. Notarization is optional. Many people believe that notarization is not necessary for an odometer statement. In fact, certain states require notarization to ensure the document is legally binding.
  2. All notaries can verify mileage. Some think any notary can verify the mileage. However, the notary must be aware of the specific requirements for odometer disclosures in their state.
  3. The form is only for used cars. It's a common belief that the Notarized Odometer Statement is only needed for used vehicles. New cars may also require this statement to confirm mileage.
  4. Only the seller needs to sign. Some individuals assume that only the seller must sign the document. Both the seller and the buyer may need to sign, depending on state laws.
  5. Odometer readings can be estimated. Many people think they can estimate the mileage if they don’t know the exact number. However, providing an accurate reading is crucial to avoid legal issues.
  6. The form is the same in every state. It’s a misconception that the Notarized Odometer Statement is uniform across the U.S. Each state has its own regulations and forms.
  7. Notarization guarantees the accuracy of the mileage. Some believe that notarization means the mileage is accurate. Notaries do not verify the truthfulness of the mileage; they only witness the signing.
  8. The form does not require a date. Some think that a date is not necessary on the statement. However, including the date is essential for record-keeping and legal purposes.
  9. Once notarized, the document cannot be changed. People often believe that after notarization, the document is set in stone. Changes can be made, but they must be properly documented and re-notarized.
  10. Notarized Odometer Statements are only for private sales. Many assume these statements are only needed for private transactions. In reality, dealerships may also require them during sales.

Understanding these misconceptions can help individuals navigate the process of vehicle transactions more smoothly and ensure compliance with legal requirements.

Preview - Notarized Odometer Statement Form

ODOMETER DISCLOSURE STATEMENT

I, ____________________________, a Notary Public in the state of ______________________,

in the county of _________________, have personally verified the mileage of _______________

(miles) on this__________ (year) ________________ (make) _________________ (model)

_____________________________ (VIN) belonging to ____________________________ on

this _______ day of _____________, 2015. _______________________________, owner,

personally appeared and proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to within this instrument.

__________________________________

___________________

Registered Owner

Date

S

 

E

________________________________

 

Notary Public

A

 

 

My commission expires on ____________________

L

 

Document Specs

Fact Name Description
Purpose The Notarized Odometer Statement form is used to verify the mileage of a vehicle during a sale or transfer of ownership.
Notary Requirement A notary public must witness the signing of the form to ensure authenticity and prevent fraud.
State-Specific Forms Each state may have its own version of the form, governed by state laws regarding vehicle sales and transfers.
Odometer Reading The form requires the exact mileage reading at the time of the transaction to be recorded.
Vehicle Information Details such as the vehicle's make, model, and VIN must be included for identification purposes.
Owner's Signature The registered owner must sign the form, confirming the accuracy of the information provided.
Expiration Date The notary public must indicate their commission expiration date, ensuring the validity of the notarization.