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Official Roof Inspection Form in PDF

The Roof Inspection Form serves as a crucial tool for assessing the condition of a residential roof. This document not only captures essential details about the structure and its roofing system but also provides a systematic way to document past maintenance, repairs, and current conditions. By utilizing this form, homeowners and inspectors can ensure that all necessary information is recorded, facilitating informed decisions regarding roof care and maintenance.

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Conducting a roof inspection is a critical step in maintaining the integrity and safety of a residential property. The Roof Inspection form serves as a comprehensive tool for documenting the condition of a roof and identifying any potential issues. Key elements of the form include essential information about the structure, such as its ID, type, and address, along with contact details for the owner and the roofing contractor. The form prompts inspectors to note the date of the inspection and the year the roof was applied, ensuring a clear historical record. Previous maintenance and repairs are also recorded, providing context for the current condition. The inspector assesses various components of the roof, including the interior roof deck, exterior walls, and drainage systems, using a simple coding system to indicate the condition of each area. Specific attention is given to any leaks, emergency repairs, or changes in occupancy that may affect the roof's performance. By documenting these details, the Roof Inspection form not only facilitates immediate action when necessary but also helps in planning for future maintenance and repairs. This systematic approach ensures that property owners are well-informed about their roof's condition and can make proactive decisions to safeguard their investment.

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Steps to Using Roof Inspection

Completing the Roof Inspection form accurately is essential for maintaining a comprehensive record of the roof's condition. This process involves gathering various details about the structure, the roofing company, and any previous work done. Follow the steps below to ensure all necessary information is captured effectively.

Enter the Inspection Date at the top of the form.
Fill in the Inspector name.
Provide Structure Information including:

Structure ID
Used For
Job No.
Year Roof Applied
Structure Description (Permanent or Temporary)
Building Type (Single-family, Apartments, Multi-family, Other)

List the Resident Key Contact Name.
If applicable, provide the Owner/Mgr. Contact name.
Fill in the Structure Address and Owner/Mgr. Phone.
Complete the Structure City/ST/Zip and Owner/Mgr. E-Mail.
In the Roofing Company Contact Information section, provide:

Roofing Contractor Company
Roofing Co. Address
Roofing Company Contact
Roofing Co. City/ST/ZIP
Roofing Company Phone
Roofing Co. E-Mail

Describe any Previous Maintenance and Repair Work briefly, including dates and who performed the work.
Indicate the Date of Last Inspection.
State whether the roof is guaranteed. If yes, attach a copy of the guarantee.
Note if there has been a change in occupancy or use since the last inspection.
Indicate if any changes, additions, or new penetrations have been made to the roof since the last inspection.
Document any leakage that has occurred and specify conditions (e.g., Light Rain, Heavy Rain, Wind).
Indicate if emergency repairs were performed and provide details.
For each section of the roof, use the provided codes to assess the condition:

Interior Roof Deck
Walls
Exterior Walls
Drains/Downspouts
Penetrations
Conduit or Pipe
Membrane/Shingle General
Miscellaneous
Photographic Record

Mark all items with the appropriate code on the roof plan grid.
Keep copies of the inspection forms and any photographic or other evidence with the Roof Historical Record.

Key takeaways

Filling out the Roof Inspection form correctly is crucial for maintaining the integrity of your roof. Here are some key takeaways to keep in mind:

Accurate Information is Essential: Ensure that all fields, including the inspection date and structure details, are filled out accurately. This information is vital for tracking the history and condition of the roof.
Document Previous Work: Clearly describe any previous maintenance or repair work performed on the roof. This includes dates and the contractors involved, which can help identify recurring issues.
Indicate Changes: If there have been any changes to the building's occupancy or roof structure since the last inspection, make sure to note these. This information can affect the roof's performance and maintenance needs.
Assess Conditions Thoroughly: Use the provided codes (Good, Fair, Poor) to evaluate various roof components. Be thorough in your assessment to ensure that any potential issues are addressed promptly.
Keep Records: Maintain copies of the inspection form and any photographic evidence. This documentation is invaluable for future inspections and can help in discussions with contractors or insurance providers.

By following these guidelines, you can help ensure that your roof remains in good condition and avoid costly repairs down the line. Act now to protect your investment!

Misconceptions

Misconception 1: The Roof Inspection form is only for new roofs.

This is not true. The form is designed for both new and existing roofs. It helps assess the condition of any roof, regardless of its age.

Misconception 2: A roof inspection is unnecessary if there are no visible leaks.

Even if there are no visible leaks, underlying issues may exist. Regular inspections can catch problems before they escalate, saving time and money.

Misconception 3: The form is too complicated to fill out.

The Roof Inspection form is straightforward. It guides the inspector through various conditions and issues, making it easy to complete.

Misconception 4: Only professionals can conduct a roof inspection.

While professionals have the expertise, homeowners can also perform basic inspections. However, for detailed assessments, hiring a qualified inspector is recommended.

Misconception 5: The form is only useful for roofing contractors.

This form is beneficial for homeowners, property managers, and real estate professionals. It provides valuable information about the roof's condition, aiding in maintenance decisions.

Preview - Roof Inspection Form

Residential Roof Inspection Form

Inspection Date:		Inspector:

Structure Information

Structure ID:			Used For:

Job No.:			Year Roof Applied:

Structure Description:	Permanent	Temporary	Building Type:	Single-family	Apartments
				Multi-family	Other:



Resident Key Contact Name:			Owner/Mgr. Contact (if
Resident Key Contact Name:			Owner/Mgr. Contact (if
			different):


Structure Address:			Owner/Mgr. Phone:


Structure City/ST/Zip			Owner/Mgr. E-Mail:
Structure City/ST/Zip			Owner/Mgr. E-Mail:

Roofing Company Contact Information

Roofing Contractor Company:		Roofing Co. Address:

Roofing Company Contact:		Roofing Co. City/ST/ZIP:


Roofing Company Phone:		Roofing Co. E-Mail:
Roofing Company Phone:		Roofing Co. E-Mail:

Previous Maintenance and Repair Work

(Briefly describe membrane and flashing work done, including dates and who did the work)

Date of Last Inspection:

Is the Roof guaranteed?

Yes - Attach copy of guarantee to this record

Has occupancy or use of the building changed since last inspection?

Yes - Describe:

Have any changes, additions or new penetrations been made to roof since last inspection?

Yes - Describe:

Has there been leakage? No

Yes - Describe Conditions:

Light Rain

Heavy Rain

Wind

Leaks Continuously

Other:

Were emergency repairs performed? No

Yes - Describe:

2002O Residential Roof Inspection Form w Midwest Roofing Contractors Association w 800/497-6722 w www.mrca.org

Page 1

Residential Roof Inspection Form

Code		Condition
		G = Good, No Action
		F = Fair, Monitor Periodically
		P = Poor, Immediate Action

		G	F	P	Location	Action Taken

	Interior

	Roof Deck

A1	Corrosion

A2	Spalling (chipping or crumbling)

A3	Cracking
A3	Cracking

A4	Buckling
A4	Buckling

A5	Sagging
A5	Sagging


A6	Open Joints
A6	Open Joints


A7	General Deck Condition
A7	General Deck Condition


A8	Stains/Drips
A8	Stains/Drips



A100	Other:


	Walls

B1	Movement

B2	Settling

B3	Cracks

B4	Spalling (chipping or crumbling)


B5	Paint Peeling

B6	Water Stains

B100	Other:


	Exterior

	Walls

C1	Deteriorated Mortar Joints

2002O Residential Roof Inspection Form w Midwest Roofing Contractors Association w 800/497-6722 w www.mrca.org

Page 2

Residential Roof Inspection Form

Code

Condition

G = Good, No Action

F = Fair, Monitor Periodically

P = Poor, Immediate Action

Location

Action Taken

Settlement Cracks

Stains

Efflorescence

Windows

Fascia Displaced

Metal Flashings

Counter Flashing

Loose/Missing Fasteners

Loose/Displaced Metal

Deformed Metal

Corrosion

Sealant Joints

Punctures

E100

Other:

Drains/Downspouts

Strainers/Clamping Ring

Clear of Debris

Flashing

Overall Cleanliness

Gutter Anchors

Drains/Downspouts

Gutter General Condition

L100

Other:

2002O Residential Roof Inspection Form w Midwest Roofing Contractors Association w 800/497-6722 w www.mrca.org

Page 3

Residential Roof Inspection Form

Code

Condition

G = Good, No Action

F = Fair, Monitor Periodically

P = Poor, Immediate Action

Location

Action Taken

Penetrations

General

Pitch Pocket Sealant

Loose Flashing

Drawbands

K100

Other:

Conduit or Pipe

Sagging

Supports Moving

Joints

Corrosion

N100

Other:

Membrane/Shingle

General

Discoloration

Coating/Surfacing

Cracking

Wrinkles

Punctures

Delamination

O10

Alligatoring

O11

Granule Adhesion

O12

Standing Water

2002O Residential Roof Inspection Form w Midwest Roofing Contractors Association w 800/497-6722 w www.mrca.org

Page 4

Residential Roof Inspection Form

Code		Condition
		G = Good, No Action
		F = Fair, Monitor Periodically
		P = Poor, Immediate Action

		G	F	P	Location	Action Taken

O13	Vandalism
O13	Vandalism


O14	Foot Traffic Damage
O14	Foot Traffic Damage


O17	Mechanical Damage


O18	Exposed Felt/Deck
O18	Exposed Felt/Deck


O19	Hail Damage
O19	Hail Damage



O100	Other:


	Miscellaneous

R1	Antennas
R1	Antennas


R2	Guy Wires
R2	Guy Wires


R3	Ice or Icicles
R3	Ice or Icicles

R4	Oil Deposits


R5	Surface Contamination
R5	Surface Contamination


R6	Soft Areas
R6	Soft Areas


R7	Vandalism


R8	Vegetative Growth


R100	Other:



	Photographic Record

U1	Film/Digital Photograpy


U2	Video
U2	Video


U100	Other:

*Mark all items with the appropriate code on the roof plan grid. Keep copies of inspection forms and photographic or other evidence with the Roof Historical Record.

2002O Residential Roof Inspection Form w Midwest Roofing Contractors Association w 800/497-6722 w www.mrca.org

Page 5

Document Specs

Fact Name	Description
Inspection Date	The date when the roof inspection is conducted is crucial for tracking maintenance history.
Inspector Information	The inspector's name must be recorded to ensure accountability and traceability.
Structure Description	Details about whether the structure is permanent or temporary help in assessing the roof's requirements.
Roofing Company Contact	The roofing contractor's contact information is essential for follow-up and future maintenance work.
Previous Maintenance	A brief history of past repairs, including dates and contractors, informs current inspection findings.
Leakage History	Documenting any past leaks and their conditions aids in understanding potential issues.
Condition Codes	Inspectors use codes (G, F, P) to classify the condition of various roof components, guiding necessary actions.
State-Specific Regulations	In some states, specific laws govern roof inspections, ensuring compliance and safety standards.
Emergency Repairs	Noting any emergency repairs performed helps assess the roof's current state and urgency for future work.